--- title: Microsoft Outlook date: 2022-11-23 16:23:31.698084 background: bg-[#3a7cd1] label: tags: - - categories: - Keyboard Shortcuts intro: | A visual cheat-sheet for the 210 keyboard shortcuts found in Microsoft Outlook --- ## Keyboard Shortcuts ### Frequently used | Shortcut | Action | | ------------------ | ------------------ | | `Esc` | Close | | `Alt` `H` | Go to Home tab | | `Ctrl` `Shift` `M` | New message | | `Alt` `S` | Send | | `Alt` `N` | Insert file | | `Ctrl` `Shift` `K` | New task | | `Delete` | Delete | | `Ctrl` `E` | Search | | `Ctrl` `R` | Reply | | `Ctrl` `F` | Forward | | `Ctrl` `Shift` `R` | Reply all | | `Ctrl` `C` | Copy | | `Alt` `S` | Send/Receive | | `Ctrl` `2` | Go to calendar | | `Ctrl` `Shift` `A` | Create appointment | | `Alt` `H` `M, V` | Move to folder | | `Alt` `J` `A` | Attachment Save As | {.shortcuts} ### Basic navigation | Shortcut | Action | | -------------------- | ----------------------------------------------------------- | | `Ctrl` `1` | Switch to Mail view | | `Ctrl` `2` | Switch to Calendar view | | `Ctrl` `3` | Switch to Contacts view | | `Ctrl` `4` | Switch to Tasks view | | `Ctrl` `5` | Switch to Notes | | `Ctrl` `6` | Switch to Folders list in the Folder pane | | `Ctrl` `7` | Switch to Shortcuts | | `Ctrl` `.` | Switch to next open message | | `Ctrl` `,` | Switch to previous open message | | `Ctrl` `Shift` `Tab` | Move between Folder/Outlook/Reading/To-Do | | `Ctrl` `Tab` | Move around message header lines in the Folder pane | | `Arrows` | Move around within the Folder pane | | `Ctrl` `Y` | Go to a different folder | | `Ctrl` `E` | Go to the Search box | | `Alt` `Up` | In the Reading pane, go to the previous message | | `Space` | In the Reading pane, page down through text | | `Shift` `Space` | In the Reading pane, page up through text | | `Left/Right` | Collapse or expand a group in the email message list | | `Alt` `B/Left` | Go back to previous view in the main Outlook window | | `Alt` `Right` | Go forward to next view in the main Outlook window | | `Ctrl` `Shift` `W` | Select the InfoBar and, if available, show menu of commands | {.shortcuts} ### Search | Shortcut | Action | | ------------------ | ----------------------------------------------------------- | | `Ctrl` `E` | Find a message or other item | | `Esc` | Clear the search results | | `Ctrl` `Alt` `A` | Expand the search to include all items in module you are in | | `Ctrl` `Shift` `F` | Use Advanced Find | | `Ctrl` `Shift` `P` | Create a Search folder | | `F4` | Search for text within an open item | | `Ctrl` `H` | Find and replace text/symbols in Reading pane | | `Ctrl` `Alt` `K` | Expand search to include items from the current folder | | `Ctrl` `Alt` `Z` | Expand search to include subfolders | {.shortcuts} ### Create an item or file | Shortcut | Action | | ------------------ | ----------------------------------- | | `Ctrl` `Shift` `A` | Create an appointment | | `Ctrl` `Shift` `C` | Create a contact | | `Ctrl` `Shift` `L` | Create a contact group | | `Ctrl` `Shift` `X` | Create a fax | | `Ctrl` `Shift` `E` | Create a folder | | `Ctrl` `Shift` `Q` | Create a meeting request | | `Ctrl` `Shift` `M` | Create a message | | `Ctrl` `Shift` `N` | Create a note | | `Ctrl` `Shift` `H` | Create an Office document | | `Ctrl` `Shift` `S` | Post to the selected folder | | `Ctrl` `T` | Post a reply in the selected folder | | `Ctrl` `Shift` `P` | Create a Search folder | | `Ctrl` `Shift` `K` | Create a task | {.shortcuts} ### Commands in most views | Shortcut | Action | | ------------------ | ----------------------------------------------------- | | `Ctrl` `S` | Save (except in Tasks view) | | `Alt` `S` | Save and close (except in Mail view) | | `F12` | Save as (only in Mail view) | | `Ctrl` `Z` | Undo | | `Ctrl` `D` | Delete an item | | `Ctrl` `P` | Print | | `Ctrl` `Shift` `Y` | Copy an item | | `Ctrl` `Shift` `V` | Move an item | | `Ctrl` `K` | Check names | | `F7` | Check spelling | | `Ctrl` `Shift` `G` | Flag for follow-up | | `Ctrl` `F` | Forward | | `Alt` `S` | Send or post or invite all | | `F2` | Enable editing in a field, all views except Mail/Icon | | `Ctrl` `L` | Left align text | | `Ctrl` `E` | Center text | | `Ctrl` `R` | Right align text | {.shortcuts} ### Mail {.row-span-2} | Shortcut | Action | | ------------------ | ----------------------------------------- | | `Ctrl` `Shift` `I` | Switch to Inbox | | `Ctrl` `Shift` `O` | Switch to Outbox | | `Ctrl` `K` | Check names | | `Alt` `S` | Send | | `Ctrl` `R` | Reply to a message | | `Ctrl` `Shift` `R` | Replay All to a message | | `Ctrl` `Alt` `R` | Reply with meeting request | | `Ctrl` `F` | Forward a message | | `Ctrl` `Alt` `J` | Mark a message as not junk | | `Ctrl` `Shift` `I` | Display blocked external content | | `Ctrl` `Shift` `S` | Post to a folder | | `Ctrl` `Shift` `N` | Apply Normal style | | `Ctrl` `M` | Check for new messages | | `Up` | Go to the previous message | | `Down` | Go to next message | | `Ctrl` `N` | Create a message (in Mail view) | | `Ctrl` `Shift` `M` | Create a message (from any Outlook view) | | `Ctrl` `O` | Open a received message | | `Ctrl` `Shift` `D` | Delete and ignore a conversation | | `Ctrl` `Shift` `B` | Open the Address Book | | `Insert` | Add a Quick flag to an unopened message | | `Ctrl` `Shift` `G` | Display the Flag for follow up dialog box | | `Ctrl` `Q` | Mark as read | | `Ctrl` `U` | Mark as unread | | `Ctrl` `Shift` `W` | Open the MailTip in the selected message | | `F4` | Find or replace | | `Shift` `F4` | Find next | | `Ctrl` `Enter` | Send | | `Ctrl` `P` | Print | | `Ctrl` `F` | Forward | | `Ctrl` `Alt` `F` | Forward as attachment | | `Alt` `Enter` | Show the properties for the selected item | | `Ctrl` `Alt` `M` | Mark for download | | `Ctrl` `Alt` `U` | Check Mark for download status | | `Ctrl` `B` | Display Send/Receive progress | {.shortcuts} ### Calendar | Shortcut | Action | | ------------------ | ---------------------------------------------------- | | `Ctrl` `N` | Create an appointment | | `Ctrl` `Shift` `A` | Create an appointment (any Outlook view) | | `Ctrl` `Shift` `Q` | Create a meeting request | | `Alt` `1-0` | Show 1-10 days in the calendar | | `Ctrl` `G` | Go to a date | | `Alt` `=` | Switch to Month view | | `Ctrl` `Right` | Go to the next day | | `Alt` `Down` | Go to the next week | | `Alt` `PgDown` | Go to the next month | | `Ctrl` `Left` | Go to the previous day | | `Alt` `Up` | Go to the previous week | | `Alt` `PgUp` | Go to the previous month | | `Alt` `Home` | Go to the start of the week | | `Alt` `End` | Go to the end of the week | | `Alt` `-` | Switch to Full Week view | | `Ctrl` `Alt` `2` | Switch to Work Week view | | `Ctrl` `,` | Go to previous appointment | | `Ctrl` `.` | Go to next appointment | | `Ctrl` `G` | Set up recurrence for an open appointment or meeting | {.shortcuts} ### People | Shortcut | Action | | ------------------- | ------------------------------------------------------------------ | | `Ctrl` `Shift` `D` | Dial a new call | | `F3` | Find a contact or other item | | `F11` | Enter a name in the Search Address Books box | | `Shift` `(letter)` | In Table or List view of contacts, go to first contact with letter | | `Ctrl` `A` | Select all contacts | | `Ctrl` `F` | Create a message with selected contact as subject | | `Ctrl` `N` | Create a contact (when in Contacts) | | `Ctrl` `Shift` `C` | Create a contact (any Outlook view) | | `Ctrl` `O` | Open a contact form for the selected contact | | `Ctrl` `Shift` `L` | Create a contact group | | `Ctrl` `P` | Print | | `F5` | Update a list of contact group members | | `Ctrl` `Y` | Go to a different folder | | `Ctrl` `Shift` `B` | Open the Address Book | | `Ctrl` `Shift` `F` | Use Advanced Find | | `Ctrl` `Shift` `.` | In an open contact, open the next contact listed | | `F11` | Find a contact | | `Esc` | Close a contact | | `Ctrl` `Shift` `X` | Send a fax to the selected contact | | `Alt` `D` | Open the Check Address dialog box | | `Alt` `Shift` `1-3` | In contact form, display Email 1-3 | {.shortcuts} ### Tasks {.row-span-3} | Shortcut | Action | | ------------------------ | --------------------------------- | | `Ctrl` `C` | Accept a task request | | `Ctrl` `D` | Decline a task request | | `Ctrl` `E` | Find a task or other item | | `Ctrl` `Y` | Open the Go to Folder dialog box | | `Ctrl` `N` | Create a task when in Tasks view | | `Ctrl` `Shift` `K` | Create a task (any Outlook view) | | `Ctrl` `O` | Open selected item | | `Ctrl` `P` | Print selected item | | `Ctrl` `A` | Select all items | | `Ctrl` `D` | Delete selected item | | `Ctrl` `F` | Forward a task as an attachment | | `Ctrl` `Shift` `Alt` `U` | Create a task request | | `Tab` | Switch between Folder/Tasks/To-Do | | `Ctrl` `Z` | Undo last action | | `Insert` | Flag an item or mark complete | {.shortcuts} ### Format text {.row-span-4} | Shortcut | Action | | ------------------ | -------------------------------- | | `Alt` `O` | Display the Format menu | | `Ctrl` `Shift` `P` | Display the Font dialog box | | `Shift` `F3` | Switch case (with text selected) | | `Ctrl` `Shift` `K` | Format letters as small capitals | | `Ctrl` `B` | Make letters bold | | `Ctrl` `Shift` `L` | Add bullets | | `Ctrl` `I` | Make letters italic | | `Ctrl` `T` | Increase indent | | `Ctrl` `Shift` `T` | Decrease indent | | `Ctrl` `L` | Left align | | `Ctrl` `E` | Center | | `Ctrl` `U` | Underline | | `Ctrl` `]` | Increase font size | | `Ctrl` `[` | Decrease font size | | `Ctrl` `X` | Cut | | `Ctrl` `C` | Copy | | `Ctrl` `V` | Paste | | `Ctrl` `Shift` `Z` | Clear formatting | | `Ctrl` `Shift` `H` | Delete the next word | | `Ctrl` `Shift` `J` | Justify text | | `Ctrl` `Shift` `S` | Apply styles | | `Ctrl` `T` | Create a hanging indent | | `Ctrl` `K` | Insert a hyperlink | | `Ctrl` `L` | Left align a paragraph | | `Ctrl` `R` | Right align a paragraph | | `Ctrl` `Shift` `T` | Reduce a hanging indent | | `Ctrl` `Q` | Remove paragraph formatting | {.shortcuts} ### Add web information to items | Shortcut | Action | | ---------- | ------------------------------------------------- | | `Ctrl` `K` | Insert or edit a hyperlink in the body of an item | {.shortcuts} ### Printing | Shortcut | Action | | --------------- | ---------------------------------------------- | | `Alt` `F, P` | Open the Print tab in Backstage view | | `Alt` `F, P, F` | Print an item from an open window | | `Alt` `S` | Open the Page Setup dialog box from Print view | | `Alt` `F, P, I` | Select a printer from Print view | | `Alt` `F, P, R` | Open the Print Options dialog box | {.shortcuts} ### Send/Receive | Shortcut | Action | | ---------------- | ------------------------------------------- | | `F9` | Start a send/receive for all defined groups | | `Shift` `F9` | Start a send/receive for the current folder | | `Ctrl` `M` | Start a send/receive | | `Ctrl` `Alt` `S` | Define Send/Receive groups | {.shortcuts} ### Visual Basic Editor | Shortcut | Action | | ----------- | ------------------------ | | `Alt` `F11` | Open Visual Basic Editor | {.shortcuts} ### Macros | Shortcut | Action | | ---------- | ---------- | | `Alt` `F8` | Play macro | {.shortcuts} ### Forms | Shortcut | Action | | ------------------------ | ----------------------- | | `Ctrl` `N` | Create an InfoPath form | | `Ctrl` `Shift` `Alt` `T` | Close an InfoPath form | {.shortcuts} ### Flags | Shortcut | Action | | ------------------ | -------------------------------------- | | `Ctrl` `Shift` `G` | Open the Flag for Follow Up dialog box | {.shortcuts} ### Color categories | Shortcut | Action | | --------- | ---------------------------------------------------------------------- | | `Alt` `D` | Delete the selected category from the list in the Color categories box | {.shortcuts} ## Also see - [Keyboard shortcuts for Microsoft Outlook](https://support.office.com/en-us/article/keyboard-shortcuts-for-outlook-3cdeb221-7ae5-4c1d-8c1d-9e63216c1efd) _(support.office.com)_